Electronic Signature Policy

James Sprunt Community College (JSCC) recognizes the use of an electronic signature as a valid signature subject to the conditions listed below.

An electronic signature is defined as any electronic process signifying an approval to terms, and/or ensuring the integrity of the document, presented in electronic format.

Examples of uses of electronic signature are as follows:

• Students use electronic signatures to register, check financial aid awards, obtain unofficial transcripts, update contact information, log into campus computers, complete forms, submission of class work, tests, etc.
• Faculty and staff use electronic signatures for submitting grades, viewing personal payroll data, logging into campus computers, accessing protected data through the administrative computing system and custom web applications provided by the college, etc.
• Candidates applying for employment use electronic signatures for submitting employment applications through the on-line application system.

An electronic signature is considered valid when the following conditions are met:

• The combination of a personal Username and Password
• A form is filled out and submitted through the college website or any other college media outlet maintained by James Sprunt Community College.

It is the responsibility and obligation of each individual to keep their Login ID and their password private so others cannot use their credentials.

Once logged in, the individual is responsible for any information they provide, update, or remove. JSCC or their contract vendor will take steps to ensure the passwords are protected and kept confidential. Further-more, users are responsible for logging out of all systems and exercising the necessary precautions when using publicly accessible computers.

This policy is in addition to all applicable federal and state statutes, policies, guidelines, and standards.